I do mine in word, they are very simple really, I've had sales guys make them very very complex and never understood why they needed to be.
Here is a c&p of a change order I wrote...
May 8, 2013 Proposal # 2012-014-A
c/o Person Name
Re: Change order roofing work on the lower pool roof on the Holiday Inn building at Address Remvoed, Crystal Lake, IL.
We propose to install additional insulation at the indoor pool section…
1. As per City of Crystal Lake requirements; Install an additional layer of 1.5” Polyisocyanurate insulation over the existing EPS insulation before installing new TPO membrane.
2. NOTE: This specification has been provided by the Purchaser. Due to the high levels of humidity within the pool area, it is not recommended that a mechanically attached system be installed at this area. Therefore Reliable American disclaims any and all responsibility for problems which occur as a result from humidity and/or condensation. It is recommended that a ballasted system be installed in this area. The Purchaser acknowledges this recommendation by Reliable American and has declined.
Total Price for labor only: One Thousand Five Hundred Forty Three Dollars ………………………...…………..…....$1,543.00
The change order is simple as far as I am concerned, first state what you were going to do, state what you intend to change, state any change in the warranty/guarantee, and finally state any change in costs.
If you are looking for a 3 part carbon copy, I can't really help. I've been thinking of printing some up but they've never been necessary. I write maybe one or two change orders per year and usually they are before the job starts to correct a flaw in specification or for example, I am writing a change order today because my salesman screwed up on a proposal. As per the proposal we are tearing off the entire roof. However we aren't, we are not replacing the flat sections. The customer is aware of this. Being the CYA fanatic that I am the change order is as follows...
Re: Change order for roofing work on the house at address removed, Chicago.
Change in scope to low slope roof sections…
1. Instead of tearing off the entire roof as per the original contract #2013-XXX. Only the steep slope sections of roofing will be removed.
There will be no roofing work, either removal or installation, to the low slope sections of the roof.
No Change to Price.
The customer agreed, he knew we weren't replacing the flat. This is for the salesman who just quit. His paper work is terrible. On all of his sales I am scratching my head on one thing or another. I foresee a few more similar change orders in the very near future to fix his mistakes.
I just don't want an unscrupulous customer to take advantage of the situation and try to scam much more work than they are really paying for.
Roofing Talk - Professional Roofing Contractors Forum
A forum community dedicated to professional roofers and enthusiasts. Come join the discussion about the industry, safety, finishing, tools, machinery, projects, styles, scales, reviews, accessories, classifieds, and more!